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Events, Weddings

The Perfect Seating Chart

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Seating chart on old window panes.
Ashley Kristen Photography

At Trout Lake, we’ve seen it all when it comes to seating charts. From sleek minimal charts to jaw-dropping artistic installations, and we’re here to share what works best for both you and your guests.
Vanessa Guevara Photography
Seating chart on a mirror.

Keep It Central

We recommend placing one central seating chart where guests will naturally pass by on their way into the reception. A single display is easier for your guests to navigate and much simpler for you to manage.

A great spot? The cocktail hour area. Guests love having something to browse while enjoying a drink, and this gives them time to find their table number without creating a bottleneck at the reception entrance. Our team will move the chart to the main reception room after cocktail hour for guests to refer to as needed.

Moonloop Photography
Table seating chart on wooden slat wall

Number Your Tables Strategically

To make things even smoother, we recommend numbering your tables using our room layout guide. This helps our staff assist guests who may need help locating their table and ensures a clean, intuitive flow to the room.

Not sure how to lay it out? Just ask! We’re happy to walk through the room setup with you.

Perigee Photo Co.
Vinyl records seating chart display

Design with Guests in Mind

A beautiful seating chart is a fun way to express your style, but remember, functionality first. Guests should be able to find their name quickly and without confusion.

Use clear, legible fonts and organize by last name or table number

Avoid tiny type or overly cursive fonts that may be hard to read in low light

Lytle Photography Company
Simple clean seating chart.

Keep It Flexible

Still waiting on a few RSVPs? No problem. If your guest list is a bit in flux, consider easily editable options like:

  • Chalk or dry erase boards
  • Cards that can be swapped or reprinted
  • DIY boards with handwritten or printed names that are easy to update

You can go all out with design once everything is locked in, but until then, leave yourself some wiggle room.

Whether your chart is printed, painted, or hand-lettered, the goal is to help your guests easily find their seat. A well-designed chart reduces confusion, keeps the evening flowing, and sets a polished tone as guests enter your reception space.

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